|IT Planning & Budgeting Tip: Guidelines |
For Refreshing Your Business Technology
As part of our SPOT Managed IT Services, we provide CIO-level services such as budgeting and IT planning. Many of our clients often ask, “How often should I replace my laptops, PCs, servers, printers, firewalls, switching, WiFi, etc.?”.
Below are some general guidelines that we observe. Depending on your industry, how you use technology, what kind of applications you use, and other factors, these frequency recommendations could increase or decrease, but here are some guidelines:
Laptops – Replace every 2-3 years
Laptops typically don’t last as long as desktops due to wear and tear, batteries wearing down, and slower hard drives (unless you have SSD hard drive in your laptop).
Desktops – Replace every 3-4 years
Power desktops can often have their life extended by reallocating them to users who have lower computing needs. Desktops can last longer if investments are made on the front end for faster processors and more memory.
Servers – Replace every 4-5 years
As many IT systems transition to the Cloud, some servers can simply be retired at the end of their useful life. Other servers can be consolidated into Virtual Server environments (3 or more host servers replacing 10 or more physical servers).
Printers – Replace every 3 years
While older printers may continue to function, the consumables cost of those printers can be very high, making the purchase of a new printer more cost-effective. In addition, older printers may jam more frequently, or may require expensive parts and repairs.
Firewalls – Replace every 5 years
The security technology behind firewalls changes frequently, and if you have an older firewall, you may not be protected against the latest threats. In addition, if you upgrade your Internet connection, your firewall could become a bottleneck causing an Internet slow down.
Network Switches – Replace every 5 years
While some network switches will continue to run for many years, upgrading to the latest technology can improve network and server performance, especially with the advent of 10GB Ethernet. Connecting switches and servers at 10GB speeds can significantly improve overall network performance by eliminating bottlenecks.
WiFi – Replace every 5 years
Older WiFi technology tend to be slower speeds with less of the advanced features that organizations need for today’s mobile workforce. Troubleshooting older WiFi systems is a money drainer that can really cost you over time.
Storage – Replace every 5 years
As new hard drives and technology become available, performance and drive size continues to improve. Older storage systems can cause system performance issues.
Cloud – Evaluate every 2 years
Cloud applications tend to change in a very dynamic fashion. Evaluating Cloud applications for functionality, performance, and cost can help improve employee productivity and reduce costs.
Contact us here at The Fulcrum Group at 817-337-0300 to talk to one of our technology consultants who can assist you in the decision and processes of refreshing your technology. Please do not hesitate to reach out personally or by way of our website at www.fulcrum.pro if you would like to know more.