Google Docs has a new commenting system

March 18th, 2011

Google Docs is a fairly popular tool. Many of us utilize it frequently – often in a professional setting. Google has made some recent changes to Google Docs, which may help users become more productive

The commenting feature in Google Docs saw some significant changes this week. Some of the most substantial updates include:

  • Timestamps and profile pictures on comments
  • The ability to edit and resolve comments
  • Implementation of email notifications via @mentions

Email notifications are one of the most convenient features that have been added as they allow you to bring people into the discussion that weren’t already.

The message that you send via the email notifications feature will always include the text of the comment, so that person does not necessarily need access to Google Docs in order to contribute. He or she can simply respond to the email and it will show up in the discussion thread.

Email notifications aren’t the only new feature that works well for collaborative teams – the ability to resolve comments is extremely beneficial. Being able to go back and look at comments is vital in order to make sure everything has been done. This feature allows you to mark a task as resolved once it has been completed, instead of simply deleting it.

Google Docs and tools like it make it easier to work on a distributed team. Staying in sync is easier as everybody’s version of the document is identical, so there is far less confusion around changes.

Having several people working on a document simultaneously from different locations can get quite confusing. It’s easy to lose track of edits and it can be difficult to make sure you’re incorporating everyone’s input. These collaboration tools make the process much more streamlined.

If you’d like to learn more about the recent changes to Google Docs, take a look at this article.

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